Employee Self Service(ESS) is a web portal for employees to record Time and Attendance, check work plans, request leaves & holidays, view payslips and so on. The employee self service also allows managers to make attendance, leave, and holiday approvals for their employees.
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Every employee self service module should have at least the following features:
Payslips Online: The Employee Self Service allows employees to access or print payslips any time. The ESS portal displays payslips for all time,10 Features every Employee Self Service Portal should have! Articles so the employees can access payslips in the past. This saves time compared to printing and handing over hard copies of payslips to employees.
Leave Application and Approval: Employee Self Service allows employees to apply for leaves from Mobile Phones, Desktops or Kiosks. Also lets the managers to approve or reject requests from Mobile Phones. Employees and Managers can access the ESS from any where, even when they are at home. This saves time and resources compared to submitting a leave application in a paper based approval system.
Online Punching: Online Punching enables employees to mark attendance even when they are travelling. Employees can Clock In & Clock Out with GPS location. This allows managers to track employee travel path.
Employee Attendance: Employees can view their own attendance on the ESS Portal. This helps employees to approve that the attendance is ready for payroll processing. If there is any discrepancy, employees can raise a request to correct the attendance.
Attendance Regularization: Attendance Regularization enables employees to correct their own attendance. Employees can view their own attendance and if any changes are required, they can raise a request on ESS to correct the attendance. Once managers approve the request, the attendance updates by itself.
Shift Details on Phone: Employees can view their shift details from personalberatung wien their Mobile Phones. This allows managers to easily notify employees about frequent shift changes. Shift calendar allows employees to have an overview of their shifts for the month.
HR Documents online: The Employee Self Service portal allows the company to publish Policy documents which can be accessed by the employees. This makes it easy to publish company policy updates for employees.
Employee Documents: Employees can upload their documents on the ESS Portal which can be accessed by HR users. This makes it easy for HR Users to organize documents against each employee.
Notifications and Alerts: Employee Self Service generates notifications and alerts for the HR, Managers and the employees such as Passport expiry, Driving License expiry, Shift Change, Birthday, Anniversary, Upcoming Holiday, and so on.
Income Tax Declarations: In some countries, income tax is calculated based on income from salary and also from other income and investments as declared by the employee. The ESS Portal makes it easy for employees to make declarations online, which helps the HR users to calculate income tax without manual intervention.